How does VAT work with electronic invoicing?

With electronic invoicing via Peppol, the VAT rules remain fully in effect. Nothing changes about your VAT obligations, but there are some practical aspects to keep in mind.

VAT rules remain unchanged

Electronic invoicing does not change any existing VAT legislation:

• Your VAT rates remain the same
• The VAT return procedure does not change
• All existing VAT exemptions and arrangements remain in effect

What is important?

1. Correct VAT numbers

With electronic invoicing via Peppol, it is extra important that VAT numbers are correct:

• Your own VAT number must be correctly configured
• Customer VAT numbers must be correct for proper delivery via Peppol

2. VAT validation

The system automatically checks:

• Whether VAT numbers are valid
• Whether the invoice calculation is correct
• Whether all required VAT information is present

3. Cross-border deliveries

For invoices to other EU countries:

• Your customer’s VAT number is automatically validated
• With valid VAT numbers, 0% VAT is automatically applied for B2B deliveries
• The Peppol delivery goes directly to the correct country

Frequently asked questions

Q: Do I need to file my VAT return differently? A: No, your VAT return procedure remains exactly the same. You simply use the data from the system as always.

Q: What if a VAT number is incorrect? A: You will be warned if a VAT number is not valid. You can correct it before sending the invoice.

Q: Are there special rules for services? A: The existing VAT rules for services remain in effect. For B2B services to other EU countries, the reverse charge mechanism still applies.

Need help?

Do you have specific questions about VAT and your situation? Contact your accountant or our support team for personal advice.

💡 Tip: You can configure your default VAT rates under Settings > VAT to speed up invoice entry.