Search the whole app: find clients, documents and settings

With global search, you no longer have to go to the right list first. You type a name, an invoice number, an amount or a setting, and you jump straight to the right screen.

Opening search

You can open it from any screen in one of these ways:

click the Search button at the top (the magnifying glass)
press Ctrl+K (Windows) or ⌘K (Mac)
press / when you’re not typing in a text field

A window opens with a single search field. Press Esc to close it.

What you can find

As soon as you start typing, results appear, grouped by type:

Group	What you can search on
Actions	Starting something new, for example a new invoice, a new client or uploading an expense
Pages	The screens of the app, for example Expenses or Products
Settings	Every setting, even if you don’t know its exact name: “iban”, “logo” or “invoice number” take you to the right place
Clients and Suppliers	Name, email address or VAT number
Contacts	Name or email address of a contact person
Invoices, Quotes, Credit notes, …	Document number or total amount incl. VAT
Expenses	The supplier’s invoice number, the supplier’s name or the amount incl. VAT
Received via Peppol	Invoice number or sender name, even if you haven’t processed the invoice yet
Products	Article number or name
Projects	Project number or title
Employees (time clock)	An employee’s name, taking you to the team overview
Document templates	The template’s title

Each group shows its five best results. Can’t find what you’re looking for? Type a bit more, for example the full name or a longer number.

💡 Tip: Actions, pages and settings appear right away. Clients, documents and other data are searched from two characters.

Searching smarter

Name: you don’t need to type the full name. “janssens” also finds “Janssens Bakery”, and “pierre” finds “Jean-Pierre”. Capitals and accents don’t matter
VAT number: type it with or without dots, spaces or country code. “BE 0123.456.789” and “0123456789” find the same client. Part of the number (from four digits) works too
Email address: type the start of the address, including the @ sign
Amount: type the exact amount incl. VAT, for example “1,250.00”, “1250” or “125.50”. An amount with a minus sign (for example from a credit note) works too
Document number: type the start of the number, for example “2026-01”

Using the keyboard

Key	What it does
↑ / ↓	Move to the previous or next result
Enter	Open the result
Ctrl+Enter / ⌘+Enter	Open the result in a new tab
Esc	Close the window

Recently opened

If you open search without typing anything, Recent shows what you recently opened through search, along with a few suggested actions.

Remove a recent item with the cross next to it (or with Delete when it’s selected). Clear empties the whole list.

You only see what you’re allowed to see

Search follows your rights. You only find clients, documents and settings that you can also open through the menu. If you don’t have access to a module’s amounts, you can’t search that module by amount either.

For accountants and distributors

The Search button, Ctrl+K and ⌘K also work in your office environment. There you can search for Companies (your clients’ files) and Users, among other things. You only find the files you have access to.

Don’t see the Search button?

Global search is available depending on your subscription. If you don’t see the button and Ctrl+K doesn’t work, it isn’t included in your subscription. Questions? Email help@numnum.be.